HRM Basics Overview

Our Human Resource Management (HRM) module simplifies employee administration, department structures, leave management, attendance tracking, and payroll processing. This guide provides an overview of the core components of the HRM system.

1. Employee Management

The foundation of the HRM module is the employee database. Each team member has an active Employee Profile containing:

• Personal & Contact Details: Full name, email, phone, and address.
• Employment Information: Date of joining, department, designation, and employment type (full-time, part-time, contract).
• Compensation Structure: Assigned salary structures, bank account information, and tax designations.

To view or manage employees, navigate to HRM -> Employees.

2. Department Structure

To maintain organizational hierarchy, all employees are assigned to a Department (e.g., Sales, Finance, Engineering, HR).

• Departments help define approval workflows (such as leave requests).
• Each department has an assigned Department Head or Manager who is responsible for reviewing sub-department tasks and approvals.

Manage departments under HRM -> Departments.

3. Leave & Attendance

We offer a streamlined system to request, approve, and track time off and daily attendance.

Attendance Tracking

• Employees can clock in and clock out directly from their dashboard.
• The system logs the IP address and timestamp of each action to ensure integrity.
• Managers can view detailed logs under HRM -> Attendance.

Leave Requests

1. Employees submit leave requests specifying the leave type (sick, casual, annual) and dates.
2. The request is routed to their manager or department head.
3. Once approved, the employee's status is updated, and the payroll system automatically adjusts for unpaid leaves if applicable.

Manage leaves under HRM -> Leaves.

4. Payroll and Salary Structure

Our payroll engine calculates monthly payouts based on predefined salary components and attendance.

• Salary Structures: Define base pay, allowances (travel, medical), and deductions (provident fund, professional tax).
• Pay Runs: Generated monthly by the Finance/HR administrator. The system calculates net payable amounts for each employee, factoring in active salary structures and leave deductions.
• Pay Slips: Once a pay run is approved, employees receive a downloadable PDF pay slip on their dashboard under My Pay Slips.

Manage payroll settings under HRM -> Salary.